This information was last updated Monday, Oct. 14 at 9:15 a.m — adding safety switch on vending machines information.
Areas of the Lab that were accessible were checked for safety hazards prior to allowing occupancy. If you notice a possible safety issue in your workspace or have questions, please contact your supervisor.
There may be some smaller buildings, or rooms within a larger building, that EH&S staff did not have access to. In those cases, a notice has been put on the door advising you to check the space for anything unusual or a safety hazard before occupying. This sign says: “NOTICE: EHS could not access this space to check ventilation after the power outage. Check equipment for proper functioning and proper airflow prior to use. Contact EHS to arrange for testing if needed.”
The Badge Office will be open for onboarding and employee services when the Lab is reopened.
The majority of the system should be up and online and the access card system should be fully functional. There may be exceptions where some of the card readers are still getting online. If a user has an issue with their card, attempt to access three times. If it still does not function after three attempts, notify firstname.lastname@example.org.
The cafeteria will be functional when the Lab reopens.
Full custodial services will be available when the Lab reopens. Assume food left in refrigerators and freezers is spoiled; please place the food in a green compost trash-can liner and tie it closed.
Custodial services will conduct a Lab-wide sweep soon after the Lab reopens, which includes checking restrooms, kitchens, fridges, and trash receptacles. If you need immediate custodial assistance, please contact the custodial office at x5129.
EV Charging Stations
EV charging stations should be working as usual. If there are any issues refer them to the building FAM.
The breakroom refrigerators have been without power and there may be puddled water from defrosting, odors, and the need to make judgment calls about whether to throw out potentially spoiled food. The government, in a joint FDA/USDA/CDC effort, offers this guide on food safety after a power outage.
When in doubt, throw it out. See custodial services section for more information.
All gates will be open as usual when the Lab is reopened.
If a gem vehicle is plugged into a building with power, the vehicle should be charged and functional. If there are issues, put in an askUS ticket.
The Guest House staff is preparing the Guest House for occupancy. They will be taking online and phone reservations beginning Monday noon, with check-in at 3 p.m. For more information, contact email@example.com.
The Lab’s Health Services are available when the Lab is reopened.
The IT Help Desk is expected to be busy in the next few days. Please be patient as they, and the rest of your colleagues in IT, work to restore service across the Lab. The best way to address any issues you may encounter in your office is to follow the steps below:
- Restart your monitor and other peripherals such as printers, mics, cameras, and hard drives.
- If a component that is connected to a power strip is not powering up, check the power strip to make sure it is plugged in and is on.
- Restart your computer:
- Druva should automatically restart once you reboot your computer.
- Grouper drives automatically remount once you reboot your computer.
- Printers should remount once you reboot your computer.
- You may also need to restart copy/printer units if that has not been done already.
The following services never lost power, so you should have no issues with them when you return to work:
- Multifactor authentication
- Google Suite services (Google Drive, Sheets, Docs, etc.)
- Other web services (SmartSheets, Amazon Web Services, Google Cloud Platform, etc.)
- Landline and voicemail
Please contact your supervisor for labor questions.
Shipping and Receiving
Shipments were not accepted at the Lab during the shutdown. Shipping and receiving services will resume as normal when the Lab reopens.
All shuttles are scheduled to operate as normal when the Lab reopens. If there are any changes in the schedule, we will notify you via Elements or Level 1 messages. You can also visit the shuttle services webpage for the latest information.
Timekeeping and Payroll
If your official work location is at the main Hill site and you were unable to work remotely during the period in which the Lab’s main hill site was closed due to the power outage, you will charge your time to the “authorized leave” account in LETS, which represents authorized leave with pay.
If you were able to work remotely, your time should be charged to the benefiting project(s). Staff who took vacation days during this time should charge their time to vacation in LETS.
See this document for more details and the correct codes to use for those who worked on the power shutoff. If employees have any payroll questions, they can send them to firstname.lastname@example.org.
The vending machines have a safety switch that will not allow purchases if the internal temperature falls out of the 40-42 degree range, so the machine should not allow you to purchase anything that has not been correctly refrigerated. The supplier to the Lab vending machines will be on-site as soon as possible to clean and restock the vending machines.